ROI Calculator

x-bees ROI Calculator

Enter your numbers — type directly or use the slider. Every field starts at zero.

AI Bots

Missed calls recovered

Before AI: calls went unanswered because staff were busy or it was after hours. Every missed call is a potential customer lost forever.

Total inbound calls per day

% of calls currently missed / unanswered

Average deal / patient / customer value ($)

Lead-to-close conversion rate (%)

Calls recovered / month

Revenue recovered / year

Booking / conversion improvement

AI follows the right script every time and converts more callers into booked appointments or customers.

Monthly calls handled

Booking / conversion rate before AI (%)

Booking / conversion rate after AI (%)

Average deal / appointment value ($)

Extra conversions / month

Additional revenue / year

No-show & cancellation reduction

AI sends automated reminders and confirmation calls, cutting late cancellations and no-shows.

Monthly appointments / bookings

Current no-show / cancellation rate (%)

Expected reduction with AI (%)

Average appointment / booking value ($)

Appointments recovered / month

Revenue recovered / year

Overflow & peak staffing costs eliminated

AI absorbs call spikes during peaks without headcount changes, and replaces outsourced overflow call centers.

Monthly overflow / outsourced call handling cost ($)

Peak period weeks per year

Weekly temporary / overtime staff cost during peaks ($)

Overflow cost saved / year

Peak staffing saved / year

Total direct cost saved / year

AI Bots — estimated annual value $0

CRM

Post-call admin time saved

AI writes call summaries and auto-populates CRM fields. Every minute saved per call multiplied across the team adds up fast.

Reps / agents making customer calls

Calls per rep / agent per day

Admin time per call before AI (min)

Admin time per call after AI (min)

Rep / agent hourly cost, fully loaded ($)

Hours saved / team / week

0 hrs

Admin cost saved / year

Tools replaced & data completeness

Third-party data enrichment and CRM hygiene tools become redundant when AI auto-populates records from every call.

Third-party tools replaced ($ / month)

Calls logged with useful CRM data before (%)

Calls logged with useful CRM data after (%)

Total calls per day across team

Tools cost saved / year

Extra calls fully logged / month

CRM — estimated annual value $0

Revenue Intelligence

QA & coaching efficiency

AI reviews every call automatically — not a random sample. Managers coach from patterns, not guesswork.

QA staff / managers doing manual call review

Hours / person / week on manual review

QA reviewer hourly cost ($)

Calls reviewed per manager per week (before)

Calls reviewed per manager per week (after AI)

QA hours freed / year

0 hrs

Coaching coverage multiplier

—

QA cost saved / year

At-risk accounts saved by early warning

Sentiment analysis flags accounts that are at risk before they escalate. Catching one account early can be worth more than months of QA savings.

At-risk accounts flagged per quarter

% successfully retained with early warning

Average contract value ($ / year)

Accounts saved / year

Revenue protected / year

Revenue Intelligence — estimated annual value $0

Compliance

Dispute retrieval time saved

Searchable transcripts mean any disputed call is found in seconds, not hours.

Disputes / compliance queries per year

Hours to retrieve a call — before

Hours to retrieve a call — after

Staff hourly cost ($)

Hours saved / year

0 hrs

Cost saved / year

Liability & risk avoided

Having an exact transcript of what was said changes the outcome of disputes. One avoided settlement can justify years of x-bees costs.

Disputes escalating to legal per year

Average settlement / legal cost ($)

% resolved in your favour with transcript

Cases resolved faster / year

Liability avoided / year

Compliance — estimated annual value $0

Estimated total annual value $0

These estimates are indicative only and based on the inputs you provide. Actual results will vary by organisation, deployment scope, and use case. For a tailored business case, speak with a Wildix partner.